Office Coordinator - Part Time / School Hours

Office Coordinator – Part Time / School Hours

We are seeking an organised and proactive Office Coordinator to support the smooth day-to-day running of a busy office based in Balcatta.

This is a great opportunity for someone looking for meaningful part-time work that fits around other commitments. The role is 25 hours per week, working 5 hours per day Monday to Friday during school hours, making it well suited to someone balancing commitments such as school drop-off and pick-up.

Initially offered as a 5-month contract with the possibility of extension, this is a varied and hands-on position where you will take ownership of office coordination and provide practical support across employees, contractors, clients and external service providers.

The Role

Your responsibilities will include:

• Coordinating the day-to-day running of the office
• Supporting employee and contractor onboarding processes
• Coordinating pre-employment requirements, inductions and client systems
• Arranging flights, accommodation and other travel requirements
• Supporting workplace events, morning teas and staff functions
• Coordinating catering and daily office lunch requirements
• Managing weekly grocery and office supply orders
• Ensuring kitchen and common areas remain stocked and organised
• Preparing meeting and boardroom spaces as required
• Coordinating office maintenance and external service providers
• Liaising with contractors, suppliers, employees and other stakeholders
• Providing general administration and coordination support across the office
• Maintaining accurate records and documentation
• Supporting purchasing and general budget awareness

About You

To be successful, you will ideally bring:

• Previous experience in office coordination, office administration or a similar support role
• Strong organisational skills and the ability to manage multiple priorities
• A proactive and hands-on approach to supporting an office and its people
• Strong written and verbal communication skills
• Confidence liaising with employees, contractors, suppliers and other stakeholders
• Experience coordinating onboarding, travel, facilities or workplace activities
• Strong attention to detail and accurate administration skills
• Confidence learning and working across different business systems
• Experience with SAP or Salesforce would be highly regarded but is not essential
• Most importantly, you will be approachable, organised and comfortable taking ownership of the practical tasks that keep an office running smoothly.

What’s On Offer

• 25 hours per week across 5 days
• School-hours working arrangement
• Fully onsite role based in Balcatta
• 5-month initial contract with potential extension
• Rate negotiable based on experience
• Varied position with genuine ownership of day-to-day office coordination
• Great opportunity for someone seeking a professional role that can fit around family or other commitments

If you are an experienced administrator or office coordinator looking for a part-time school-hours opportunity, and you’re interested in finding out more about this position, please forward your updated CV to Mayson Willoughby by clicking the “APPLY NOW” button. For a list of all vacant positions, please see our website www.talentinternational.com

For further enquires please call 08 6212 5527