Our client is seeking an experienced Facilities Team Lead with a background in university campus operations and a strong focus on administration and team leadership. This role will involve managing facilities and resources while overseeing administrative processes to ensure operational excellence and collaboration across teams.
The ideal candidate will have proven experience in leadership and stakeholder engagement, with the ability to implement systems and processes that enhance efficiency and optimize facility utilization. An understanding of space allocation and utilization will be highly regarded.

Key Responsibilities

• Develop and manage administrative systems to monitor and optimize facility usage and resource allocation.
• Identify opportunities to enhance the functionality and utilization of facilities.
• Lead teams in planning and implementing people and resource allocation strategies in response to infrastructure projects.
• Support the development and execution of long-term strategic facility plans.
• Collaborate with stakeholders to align facility management initiatives with organizational goals.
• Provide leadership to cross-functional teams, fostering a collaborative and solutions-driven environment.
• Deliver accurate reports and actionable data insights for informed decision-making.
• Address and streamline complex cross-functional workflows to enhance facility operations.

Key Requirements

• Proven experience in administrative roles with a focus on process and procedure development.
• Strong leadership and team management skills with the ability to drive performance.
• Demonstrated experience in facility or resource management and project implementation.
• Excellent written and verbal communication skills to engage with internal and external stakeholders.
• High level of computer literacy, including proficiency in MS Office and Excel.
• A proactive, solutions-oriented approach to managing competing priorities.

For more information, contact Milly Kerei-Keepa at milly.kerei-keepa@talentinternational.com, or click Apply Now.

The opportunity:
Our highly valued client is a federal government agency. They are seeking an APS5 Operations Officer to join the Operations & Housing Support team which support the planning network through the delivery of core initiatives and projects to enhance capacity and capability to engage meaningfully with participants.

• Richmond or Geelong location plus hybrid work-from-home
• APS5 role offering $55.24 plus super per hour
• Initial contract to end of Dec 2025 with potential to extend

The role:
As an APS5 Operations Officer, your duties will include:

• Providing Home and Living secretariat support for all Home and Living decisions.
• Supporting Agency teams with Home and Living enquiries.
• Resolving issues and complaints in relation to participant Home and Living applications.
• Leading and contributing to the implementation of process improvement initiatives.
• Managing, collating, interpreting and analysing data to produce reports and dashboards that inform strategic and operational planning.
• Contributing to the achievement of key performance indicators, including planning targets.
• Monitoring and actioning correspondence, assigning and actioning internal work items.
• Coaching, mentoring staff and providing support on established technical, operational and administrative activities, procedures, practices and program/project objectives.

Skills and experience:
To succeed in this role you will need:

• Strong stakeholder engagement & management experience
• Able to work under limited supervision
• Experienced developing plans and objectives for the broader team
• Responsible for coordinating competing requests and demands
• Ability to identify training needs, monitor and provide feedback on performance
• Effective communication skills
• Eye for detail to ensure systems are updated as per process
• Ability to work in a fast-paced environment.
• Ability to manage and support complex discussions
• Strong administration skills and experience.

Please note that our client is a federal government department, and can only consider applications from candidates with Australian Citizenship.

Apply:
Submit your resume, or for further information please contact Samuel.beckett@talentinternational.com

• TSPV clearance preferred
• 12-month contract with possible extensions
• ACT based – on -site

The client
Our client is a statutory agency tasked with the significant responsibility of protecting Australia’s national interests from foreign threats. As well as collecting and analysing foreign intelligence, our client provides information security services to the Australian Government.

The role
Our client is seeking a Project Support Officer at an APS 4 equivalent level to oversee projects with limited direction. The ideal candidate will be highly organised, dynamic, and outcome-focused, with strong communication skills. Responsibilities include breaking down large projects into manageable work packages, defining scope, developing plans, managing resources, and handling risks and issues. The role requires critical thinking, problem-solving, negotiation, delegation, and decision-making abilities to ensure project success.

Job Duties and Responsibilities

• Assist with project support tasks including the administration and coordination of program documentation.
• Accountable to contribute to the ongoing application of program planning and scheduling.
• Understand the reasons for decisions relating to program support and the broader impacts and implications of activities.
• Apply knowledge and experience of legislation, policies, strategies and team plans to program support work.
• Work collaboratively and operate as an effective team member.
• Build and sustain productive working relations both internally and externally including capability development teams.
• Take the initiative to progress work to meet business objectives.

Essential Skills:

• Demonstrated experience in managing and supporting complex projects.
• Strong leadership experience in managing multi-dimensional projects and/or programs of work.
• Excellent organisational and communication skills.
• Proven experience working collaboratively in a dynamic and timely manner to produce lasting results.
• Holds a Certificate of Diploma in Project Management or a related field.

Application
To apply for this position, hit “APPLY”. For more information, please reach out to Emma at emma.gibbons@talentinternational.com

• Location: Sydney CBD – 5 days onsite
• Salary: $85,000 + Super
• Opportunity: Permanent Career Opportunity

A well-established criminal defense practice in Sydney CBD is seeking an experienced and professional Legal Secretary to join their team. This position is a key role within the firm, which prides itself on delivering excellent client service. In this role, you are required to have prior secretarial or administration experience, however experience in a law firm is not essential.

What They’re Looking For:

• A minimum of 2-4 years’ experience as a Secretary
• Strong customer service focus: The firm requires someone who understands the importance of exceptional client service.
• The ability to handle challenging and sensitive subject matter
• Attention to detail: Accuracy and efficiency are crucial in this role.
• Whilst no law experience is required, the firm is looking for a career secretary who can thrive in a legal environment.

Why You Will Love This Opportunity:

• Be part of a fast paced, close-knit, collaborative, and professional team.
• Opportunities for growth and learning within a respected criminal defense firm.
• Regular business hours: Monday to Friday, 8:30am-5:00pm
• The chance to work on meaningful cases and make a difference in protecting individual rights.

If this role sounds like you, please APPLY NOW!

Planner – Budget Management Support
Initial Contract Till Dec 2025 + possible extension
Based in Adelaide, SA or Elizabeth, SA

Due to nature of work, only Australian Citizens will be eligible for this position.

One of our clients is looking for a planner to provide operational/admin support and make funding decisions in relation to participant plans.

Responsibilities:

• Analysing participant records using a range of policies, practice guidance and legislation to make funding decisions in relation to participant plans to help reduce overspending
• Working with participants and their representatives via telephone communication, to identify current circumstances and spending patterns
• High quality record keeping, including competency with IT systems, adhering to process guidelines and standard operating procedures
• Research and review decisions and manage moderately complex cases with the assistance of staff at higher classification level
• Completing administrative and data entry tasks relating to participants
• Contributing to the achievement of key performance indicators, including planning targets
• Key skills required include communication and interpersonal skills

If you want to know more click “APPLY” or you can reach Shilpa Sharma at 08 8228 1501.

• APS4 Budget Management Support Planner – Multiple positions
• Contract Term: Initial contract until 31 December 2025
• Deakin Office – Hybrid working option available

Our federal government client is currently seeking multiple APS4 Budget Management Support Planners to join the Scheme Reform and 3P Transition Branch.

About the Role:
The Scheme Reform and 3P Transition Branch supports large change programs within Service Delivery including the Reform for Outcomes (RfO)Team. The RfO Team comprises of four frontline Initiatives to support and deliver better outcomes for people with a disability. The Better Planning – Budget Management Support (BMS) team is one of the frontline initiatives. The BMS team provides additional support for participants to manage their plan within budget.

The role is a team membership position that will work within defined parameters relating to the team’s area of responsibility. The role is accountable under general direction to undertake moderately complex activities and tasks within established procedures and guidance.

The role will apply well established policy, principles, practices and procedures to achieve outcomes that supports and contributes to NDIA’s objectives to ‘build a world-leading National Disability Insurance Scheme’.

The position provides operational and administrative support that is informed and directed by sound knowledge in service delivery areas and undertakes some research and analysis activities.

Key Responsibilities:
Responsibilities may include but are not limited to:

• Analysing participant records using a range of policies, practice guidance and legislation to make funding decisions in relation to participant plans to help reduce overspending
• Working with participants and their representatives via telephone communication, to identify current circumstances and spending patterns
• High quality record keeping, including competency with IT systems, adhering to process guidelines and standard operating procedures
• Research and review decisions and manage moderately complex cases with the assistance of staff at higher classification level
• Completing administrative and data entry tasks relating to participants
• Contributing to the achievement of key performance indicators, including planning targets
• Key skills required include communication and interpersonal skills

(NOTE: the key responsibilities of the role are based on current priorities and may change over time)

Skills and Experience
Key skills required for role/s:

• Strong communication and interpersonal skills
• Data analytical skills
• Time management and,
• Ability to manage multiple participant records at once

Eligibility/Other Requirements: The successful candidate will be required to undergo a pre-employment National Police History check, Worker Screening check and/or Working with Children Check (where required) and provide evidence of Australian Citizenship.

How to Apply:
To apply for this opportunity, please submit your application to Connie at Talent International by clicking the “APPLY NOW” button. Alternatively, you can contact Connie on 02 6129 6318 for further information.

Talent International is currently recruiting for a Health and Wellbeing Advisor (CL7-8) x 7 to work for a NSW Government client based in Parramatta. This position is a 2-month contract with the view to be extended and is paying $80 per hour + Super.

Hours of Work – 7 hrs per day/35 hrs per week

The primary purpose of the role:

The role is responsible for delivering injury management services to staff which supports their recovery at work in line with the relevant legislation and policy to minimise the impact on educational continuity.

This reduces the administrative burden and cost of workplace absence. The role maintains strong relationships with its customers and collaborates with key internal and external partners to deliver timely, effective health management services and advice to support recovery at work.

Key Accountabilities:

• Deliver customer-centric workplace health management services and advice in accordance with policy, procedures and legislation that are tailored for the customer and operational directorates.
• Develop, implement and monitor return-to-work strategies to facilitate an employee’s early and safe return to work in line with relevant work health and safety, workers’ compensation and injury
• management legislation and departmental policy and procedures that minimise the impact on educational continuity.
• Manage a portfolio of complex and medium-risk cases and report on performance against specified targets.
• Draft briefing papers, correspondence and other communications as required, and contribute to the
• development of operational procedures, guidelines services and programs
• Build and maintain professional relationships with key internal and external stakeholders to aid the recovery at work process and improve injury management outcomes.
• Prepare and participate in regular claims reviews/case conferences with claims and injury management staff to ensure effective claims management.
• Monitoring and reporting on the performance of rehabilitation providers to ensure service delivery standards are met and recommend strategies to address and strengthen return to work outcomes.
• Maintain data management systems in line with departmental policy and procedures.

Essential requirements:

• Knowledge of and commitment to the client’s Aboriginal Education policies.
• Current NSW Driver’s License and have a willingness to travel.
• Experience in a related field or relevant tertiary qualifications or training in return-to-work coordination

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 02 8240 9596 / uvez.ahmed@talentinternational.com for a confidential discussion.

Talent International is currently recruiting for a Health and Wellbeing Advisor (CL7-8) x 7 to work for a NSW Government client based in Parramatta. This position is a 2-month contract with the view to be extended and is paying $80 per hour + Super.

Hours of Work – 7 hrs per day/35 hrs per week

The primary purpose of the role:

The role is responsible for delivering injury management services to staff which supports their recovery at work in line with the relevant legislation and policy to minimise the impact on educational continuity.

This reduces the administrative burden and cost of workplace absence. The role maintains strong relationships with its customers and collaborates with key internal and external partners to deliver timely, effective health management services and advice to support recovery at work.

Key Accountabilities:

• Deliver customer-centric workplace health management services and advice in accordance with policy, procedures and legislation that are tailored for the customer and operational directorates.
• Develop, implement and monitor return-to-work strategies to facilitate an employee’s early and safe return to work in line with relevant work health and safety, workers’ compensation and injury
• management legislation and departmental policy and procedures that minimise the impact on educational continuity.
• Manage a portfolio of complex and medium-risk cases and report on performance against specified targets.
• Draft briefing papers, correspondence and other communications as required, and contribute to the
• development of operational procedures, guidelines services and programs
• Build and maintain professional relationships with key internal and external stakeholders to aid the recovery at work process and improve injury management outcomes.
• Prepare and participate in regular claims reviews/case conferences with claims and injury management staff to ensure effective claims management.
• Monitoring and reporting on the performance of rehabilitation providers to ensure service delivery standards are met and recommend strategies to address and strengthen return to work outcomes.
• Maintain data management systems in line with departmental policy and procedures.

Essential requirements:

• Knowledge of and commitment to the client’s Aboriginal Education policies.
• Current NSW Driver’s License and have a willingness to travel.
• Experience in a related field or relevant tertiary qualifications or training in return-to-work coordination

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 02 8240 9596 / uvez.ahmed@talentinternational.com for a confidential discussion.

The Opportunity

Our client is a community focused Federal Government Agency, currently looking to engage with an APS4 & an APS5 Executive Assistant to help assist with providing broader operational support to a Branch Manager and a General Manager respectively.

12-month initial contract with the view for further extension, offering an hourly rate of $43.82 + super for the APS4 and $55.24 + Super for an APS5. based out of the clients Darwin office.

This will be a hybrid role with 2 days working from home, 3 on site.

APS4 Responsibilities will include:

• Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Diary and email management, responding to changing priorities and timeframes.
• Preparing replies to correspondence, briefing material and handling confidential papers.
• Scheduling meetings and preparing documentation for committees and projects.
• Undertaking research and investigations as requested.
• Coordinating official meetings, travel arrangements and official functions on behalf of the branch, Regional Manager, and other Agency staff.
• Coordinating recruitment and onboarding processes for the division including ordering assets and organising access to facilities.
• Assisting in the development and administrative management of new systems, processes and practical tools including training.

APS5 Responsibilities will include:

• Managing emails, appointments and preparing briefing materials.
• Providing guidance, support and quality assurance to staff at lower classification levels.
• Assisting with maintaining risk management programs.
• Maintaining a well-developed understanding of relevant legislation and policy frameworks.
• Scheduling meetings, preparing reports and documents relating to committees and projects.
• Organising travel arrangements and supporting official functions on behalf of the General Manager, and other agency staff as directed.
• Identifying and contributing to the resolution of issues and problems as they arise.

Key skills required:

• Experience with Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Excellent communication skills
• Experience managing emails, appointments and preparing briefing materials.
• Project Support experience.
• APS5 applicants must have experience arranging travel for senior leadership.

Please note that Australian Citizenship is mandatory to work for this Federal Government Agency.

APPLY

Submit your resume, or for further information please contact Liam.Lasslett@talentinternational.com for more information!

We are recruiting a new opportunity for an experienced Operations Assistant with our client based in the heart of Kalgoorlie. Here you will be assisting the Team Leaders plan, schedule and dispatch field work, as well as providing administration support services.

In this role, you will be responsible for;

• Assisting customers and operational enquiries to ensure the delivery of services.
• Raise purchase orders and approve invoices
• Create work orders in SAP or Grange
• Support depot staff with fleet management administration.
• Processing employee information, timesheets, allowances and work docket information for the purposes of payroll and cost allocation.
• Providing advice and information on payroll and related matters, interpretation and application of conditions of employment and adjustment of increments and allowances.
• Assisting the Senior Operations Assistant with receiving & issuing store items.
• Assisting Operations with Concur Credit card reconciliations and Travel Request.

About you;

• Current W.A ‘C’ Class Drivers Licence.
• Current Forklift Licence or willingness to attain.
• Considerable experience in providing business and customer service support.
• Considerable experience in a broad range of administration.
• Considerable experience in payroll administration
• Advanced computing skills and the use of programs such as Microsoft and SAP.

If you are interested in finding out more about these positions, please forward your updated CV to Huma Irshad by clicking the “APPLY NOW” button. Alternatively, please call for a confidential chat on 0418 594 901. For a list of all vacant positions, please see our website www.talentinternational.com

• TSPV mandatory
• ACT based on – site
• 12 months + 2 possible extensions

The client
Our client is a statutory agency tasked with the significant responsibility of protecting Australia’s national interests from foreign threats. As well as collecting and analysing foreign intelligence, our client provides information security services to the Australian Government.

The role
Our client will deliver cutting edge capabilities through a variety of different programs and projects. The PO will play an active role in managing packages of work, schedule dependencies, project documentation, procurement, and providing administrative support. In addition, the PO will play an important role in project planning, risk and issue management, helping to drive projects forward to achieve outcomes for a diverse range of customers.

Job duties and responsibilities

• Assist with project planning, delivery and work package management.
• Assist with development and maintenance of key project artefacts, including the project schedule.
• Support the implementation and maintenance of appropriate information management and record keeping practices.
• Assist with capturing and coordinating project tasks and actions.
• Assist with risk, issue and dependency management.
• Procure ICT-related goods and services.
• Work collaboratively and constructively as part of an Agile delivery team to ensure the timely delivery of a quality ICT capability.
• Work with fellow team members to improve team business processes and share knowledge

Application
To apply for this position, hit “APPLY”. For more information, please reach out to Emma on emma.gibbons@talentinternational.com

• TSPV Clearance mandatory
• 12 month contract + 2 possible extensions
• Procurement skills preferable
  ACT – on site.

The client
Our client is a statutory agency tasked with the significant responsibility of protecting Australia’s national interests from foreign threats. As well as collecting and analysing foreign intelligence, our client provides information security services to the Australian Government.

The role
The Project Support Officer will work under routine direction to assist several team leads in the delivery of the Project. Duties will include assisting with project procurement activities, recordkeeping, organising and minuting meetings and general administrative tasks. The Project Support officer will be required to function within broad guidelines and be willing to identify solutions to common administrative problems. They will need to be a self-starter and have an ability to work within strict timeframes.

Key duties and responsibilities

• Demonstrated technical experience working with Hadoop environments or other With guidance from team leads, procure goods and services for ICT systems and administer arrangements for ICT systems
• With guidance from team leads, assist with the development of procurement documentation in accordance with Defence procurement rules.
• With guidance from team leads, assist with the development of project documentation in accordance with project management methodology.
• Assist with routine record keeping, including using the organisation’s electronic record keeping system.
• Assist with the establishment standard operating procedures for common administrative tasks.
• With guidance from team leads, assist with the logging of risks and issues.
• With guidance from team leads, assist with the tracking and reporting of team action items.
• Assist with the organisation of meetings, and minute taking during meetings.
• Assist with editing technical and project related documents, and publish documents on the intranet.

Application:
To apply for this opportunity, hit “APPLY” for more information, please reach out to Emma oat emma.gibbons@talentinternational.com