Senior Donor Liaison Officer

The Senior Donor Liaison Officer coordinates and manages offers of donated collection material, ensuring all acquisitions align with policy and support the growth of organisation’s collections. This role is central to assessing potential acquisitions, liaising with donors, and fostering long-term relationships that enhance the company’s cultural and historical holdings.

Key Responsibilities:

• Coordinate and respond to donation offers in a timely and professional manner, following established policies and procedures.

• Assess proposed acquisitions for suitability, applying collection policies to make informed recommendations.

• Liaise with donors and stakeholders to facilitate agreements and ensure accurate documentation.

• Search through records to identify existing records and avoid duplication.

• Lead administrative processes to manage the full offer-to-receipt work flow for collection materials.

• Collaborate with internal teams on specialised or complex acquisitions.

• Provide clear information and guidance to staff, donors, and visitors on acquisition procedures.

• Deliver high-quality, customer-focused information and research services when required.

Key Relationships:

• Team Leader and Manager

• Donors and potential donors

• Internal stakeholders and collection teams

Skills and Experience:

• Proven ability to build and maintain productive relationships with donors and stakeholders.

• Knowledge of collecting heritage material and associated principles.

• Understanding of copyright, rights management, and Indigenous Cultural and Intellectual Property.

• Proficiency in using databases, digital systems, and related technologies.

• Strong written and verbal communication skills.

• Demonstrated initiative and ability to manage multiple projects and priorities.

Qualifications:

• Essential: Degree in history, politics, anthropology, law, commerce, or a related discipline.