Secretariat Support Officer

Talent International is currently recruiting for a 3 x Secretariat Support Officer to work for the Local Government, based in Parramatta. This position is a contract role for up to 8 weeks with a view to be extended, and the role pays $57.28 per hour + Super.

About the Role

You will play a key role in supporting the coordination and delivery of Council Meetings and Councillor Workshops, ensuring smooth operations and high-quality administrative support to the Secretariat function.

This is a high-visibility role working closely with Councillors and senior stakeholders, requiring flexibility in office attendance and working hours to support meetings.

Key Responsibilities

• Coordinate and manage Council Meetings and Councillor Workshops end-to-end
• Provide efficient Secretariat support to Committee and Council meetings
• Attend meetings and workshops, including minute taking and action tracking
• Prepare and coordinate business papers, reports, presentations, and workshop materials
• Support staff in using Council’s business paper systems
• Act as a key point of contact for internal and external stakeholders
• Manage incoming correspondence, training coordination, and conference logistics
• Provide research, reporting, and project support to the Secretariat team
• Maintain accurate records and manage meeting-related documentation
• Deliver general high-level administrative support

About You

• Minimum 4+ years’ experience supporting Council, Board, or Senior Executives
• Strong background in high-level administration and stakeholder engagement
• Experience with MS Office and EDRMS systems
• Skilled in preparing and reviewing reports, presentations, and official documents
• High attention to detail with the ability to manage multiple priorities
• Excellent communication, organisation, and time management skills
• Ability to maintain confidentiality and discretion
• Typing speed of 60 WPM+
• Certificate IV in Business (Administration) or equivalent experience (desirable)

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 0480 806 154 / uvez.ahmed@talentinternational.com for a confidential discussion.