Project Administration Officer

Project Administration Officer

An exciting opportunity exists for an experienced Project Administration Officer to support strategic naval shipbuilding programs. This role plays a critical part in maintaining the integrity of contractual documentation, correspondence and project workflows while ensuring compliance and effective coordination across multiple stakeholders.

Key Responsibilities:

• Manage and maintain Contract Data Requirements Lists (CDRLs)
• Administer and track CDRL and correspondence registers
• Coordinate technical queries and monitor resolution activities
• Oversee high-volume correspondence and shared inbox workflows
• Facilitate stakeholder engagement across Defence, OEMs, contractors and vendors
• Manage document control processes within Objective or similar EDRMS platforms
• Distribute executed documents through approved systems and secure links
• Provide administrative and program support to project teams
• Monitor deliverables against contractual timelines and project schedules

Skills & Competencies

• Strong document control and records management capability
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong stakeholder engagement and communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Experience coordinating technical queries and tracking outcomes
• Strong compliance and audit readiness focus

Requirements:

• Proven experience in project administration, contract support, or program coordination. Preferably within Defence or similar complex environments.
• Expertise in managing Contract Data Requirements Lists (CDRLs), registers, and structured documentation systems
• Strong correspondence management skills, including handling high-volume inboxes and communication workflows
• Proficiency with Objective or comparable electronic document and records management systems (EDRMS) and workflow management
• Exceptional attention to detail and accuracy when handling large volumes of data and documentation
• Excellent organisational and time management abilities to prioritise tasks in a high-tempo setting
• Demonstrated experience coordinating technical queries and tracking resolutions
• Effective stakeholder engagement and communication skills across Defence, OEMs, and vendors
• NV1 Security Clearance or higher

Apply Now
If you match the selection criteria and are interested in finding out more about the position, please click the “APPLY NOW” button below and attach your C.V (in word). For a list of all vacant positions, please see our website www.talentinternational.com

For further information please contact Regan Dalwood at regan.dalwood@talentinternational.com