Facilities Project Coordinator

  • Australia
  • Sydney
  • Contract
  • Negotiable

Facilities Project Coordinator – Battery Resilience Program
Location: Sydney, NSW
Work Type: Full-time
12 Month contract

About the Role

We are seeking an experienced Facilities Project Coordinator to support the operational delivery a Battery Resilience Program. This role is responsible for the operational oversight of the program, ensuring efficient execution, compliance, and high-quality delivery of battery works across a national portfolio of sites.

You will work closely with internal teams, suppliers, and external stakeholders to drive strong safety, quality, and commercial outcomes.

Key Responsibilities

Program & Operational Management

  • Oversee the creation and national assignment of battery works to approved suppliers
  • Initiate battery job orders based on field issues and remote data analysis
  • Manage program reporting and ensure alignment with Health, Safety and Environment (HS&E) standards
  • Develop and maintain reporting on completed and scheduled battery works

Project & Supplier Coordination

  • Generate and submit customer quotes
  • Review and approve supplier invoices
  • Conduct on-site quality inspections to verify work against installation standards
  • Perform desktop quality reviews on completed works
  • Provide technical Subject Matter Expert (SME) support to field contractors

Stakeholder & Site Management

  • Liaise with landlords and property owners to secure site access and approvals
  • Collaborate with internal and external stakeholders to ensure compliance and reporting obligations are met

Scheduling & Process Improvement

  • Schedule works in line with complex customer priority frameworks
  • Create Methods of Procedure (MOPs) and drive continuous process improvement
  • Lead and coordinate ad-hoc projects as directed by the National Field Services Manager

WHS & Compliance

  • Ensure all activities comply with organisational Work Health and Safety (WHS) commitments and guidelines
  • Promote and embed a strong safety-first culture across contractors and suppliers

Key Stakeholders

This role works closely with:

  • National Field Services Manager (direct reporting line)
  • Procurement teams
  • Field State Managers
  • All Field Staff
  • Site Services Delivery Manager and team
  • HS&E teams
  • Finance teams
  • Customers and client representatives

About You

To be successful in this role, you will bring:

  • Project Management Expertise: Minimum of 3 years’ proven experience in project coordination, applying established project methodologies, ideally within IT or telecommunications environments
  • Communication & Organisation: Strong client-facing and internal communication skills, with excellent multitasking, planning and time management abilities
  • Financial & Quality Awareness: Working knowledge of risk management, quality assurance processes, and cost control principles
  • Technical Skills: Advanced proficiency in Microsoft Office, particularly Excel
  • Certifications & Mobility: White Card (CPCCOHS1001A – Work Safely in the Construction Industry) and a valid driver’s licence with a clean driving record
  • Field Engagement: Willingness and flexibility to attend site locations to gain operational insight and support field delivery

Working Conditions

  • Primarily office-based with occasional travel to operational sites for inspections, audits, and stakeholder engagement
  • May require occasional evening or weekend work to respond to urgent issues, outages, or time-critical activities

Apply now

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