Executive Assistant

• Location: Double Bay, NSW (5 days in-office)
• Type: Full-time, Permanent
• Salary: $90,000 (flexible for the right candidate)

The Opportunity

We’re looking for a highly autonomous, proactive Executive Assistant to support a busy leader within the finance and broking industry, based in Double Bay. This is an exciting and varied role -supporting across all team support so leadership can focus on strategy, growth, and relationships.

What You’ll Be Doing:

This is a broad, hands-on role where no two days look the same. Responsibilities include:

• Diary and inbox management – confidently prioritising, organising, and anticipating needs
• Acting as a key connector across the wider team
• Supporting client relationships (e.g. organising gifts, drop-offs, follow-ups)
• Managing ad-hoc tasks that save time and create leverage
• Client relationship management support
• Supporting events and activations
• Preparing materials
• Organising vouchers, giveaways, printed collateral
• Helping execute on-the-ground logistics
• Assisting with content coordination
• Supporting spontaneous content ideas (filming quick ideas when inspiration strikes is a bonus, not a must)
• Helping foster a strong team culture

What We’re Looking For:

You’ll thrive in this role if you are:

• Highly autonomous – you see what needs to be done and take initiative
• Organised, detail-oriented, and calm under pressure
• A strong communicator who writes clear, professional emails
• Naturally energetic, positive, and culture-driven
• Comfortable juggling lots of small tasks that collectively make a big impact
• Someone who adds value through ideas, initiative, and follow-through

Backgrounds that work well:

• Executive Assistant or Team Assistant
• Real estate, property, finance, or professional services experience is preferred
• Experience working with client relationship-driven businesses is a big plus

Work Environment

• Based in Double Bay
• 5 days per week in the office
• Strong emphasis on culture, energy, and team vibe

Why This Role?

This role is for someone who wants to be embedded, trusted, and genuinely impactful. You’ll be supported, respected, and given real ownership – with the chance to grow alongside a fast-moving, people-first business.

If you love variety, responsibility, and being the person who makes everything run better – we’d love to hear from you. Please apply now!