Administration Officer - Medical Transcriptionist

Talent International is currently recruiting an Administration Officer – Medical Transcriptionist (Part-time) to work for the NSW Government, based in Newcastle. The position is a 3-month contract role with the possibility of extension. The role pays $35.84/ hour + Super.

Hours of Work: 8 hours per day. 24 hours per week.

ASAP start before shutdown, highly likely to extend.

WFH: Open to discuss

Key responsibilities

• Provide courteous, effective and efficient service to patients, visitors, colleagues and external stakeholders in line with NSWHP RITE values.
• Manage telephone and face-to-face enquiries, diary appointments and general reception duties.
• Type and prepare correspondence, meeting agendas, minutes and committee papers (including draft terms of reference).
• Analyse and coordinate incoming and outgoing correspondence and communications, applying appropriate tracking and prioritisation.
• Maintain electronic and physical records in accordance with the State Records Management Act.
• Coordinate travel, conference bookings and other logistical arrangements.
• Maintain stationery and stores, process purchase orders and payments, and identify equipment repair/replacement needs.
• Coordinate reception services, telephony, and official appointment monitoring while maintaining confidentiality.
• Work under limited direction, set priorities and monitor workflow within area of responsibility.
• Actively support workplace health & safety – comply with policies, report hazards and speak up about unsafe practices.

Selection criteria / skills we’re looking for

• Proven administrative experience in a professional or clinical environment (preferably healthcare).
• Strong typing and transcription skills with excellent attention to detail and accuracy.
• Well-developed interpersonal and customer service skills; ability to build relationships at all levels.
• Sound records management knowledge and experience working with electronic filing systems.
• Ability to prioritise workload, manage competing deadlines and work with limited supervision.
• Proficiency in MS Office (Word, Excel, Outlook) and aptitude to learn internal systems quickly.
• Demonstrated commitment to WHS and familiar with relevant policies/procedures.
• Confidentiality and professionalism when handling sensitive information.

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 0480 806 154 / uvez.ahmed@talentinternational.com for a confidential discussion.