Executive Assistant and Association Secretary

  • New Zealand
  • Permanent
  • Negotiable

In proud partnership with Water New Zealand, we seek an experienced Executive Assistant and Association Secretary to join their growing, forward thinking team as a trusted Advisor, and right-hand person to their Chief Executive. Setting this role apart is the organisations appetite for growing and developing it, implementing methods, and systems to work with and support the CEO and Board. Along with an opportunity to become an integral part of a small, hardworking, collaborative team, you will help bring a variety of ideas, projects and events to life.

About Water New Zealand

Ka ora te wai, ka ora te whenua, ka ora ngā tāngata’

‘If the water is healthy, the land is healthy, the people are healthy’

Water New Zealand are a membership organisation, the largest water industry body in Aotearoa New Zealand. Their purpose is to provide leadership in the water sector through collaboration, professional development, and networking. They share knowledge and bring expertise together to uphold the mana of water for Aotearoa New Zealand.

More about the role

This role will have two key aspects: providing superior executive administrative support to the Chief Executive and fulfilling the responsibilities of the Board secretary for the Association.

As the Executive Assistant to the Chief Executive your responsibilities will include:

  • Strategically managing their diary on a daily, weekly and monthly basis.
  • Email management. Triaging and responding to emails on their behalf.
  • Co-ordinating meetings, travel and accommodation.
  • Ensuring they are well prepared for meetings, preparing pre-reading, documentation and follow-ups as required.

In your role as the Association Secretary, you will;

  • Organise and coordinate all aspects of board meetings from agendas, to documentation preparation, coordinating logistics, venues, travel, and accommodation.
  • Board meeting minute management.
  • Oversee governance by maintaining a strong understanding of the Constitution and Governance charter.

In addition, you will get to coordinate the annual association awards process and presentation. This person get to travel to Board meetings (typically day trips 6 times a year) and support the Chief Executive and Board, and organisation representative at their well-attended annual week-long conference hosted at various locations across New Zealand annually.

About you

The right person will be an experienced Executive Administrator and Board Secretary who is at their best in an agile, fast paced environment. As an organised extraordinaire, you will bring well-defined systems and processes to share and embed. You will have an eye for detail and always look for the “what next!”. You will enjoy autonomy in your role and possess a deep understanding and respect of the sensitivity of your position as the trusted advisor to the Chief Executive.

This person will get to travel for Board meetings (typically day trips 6 times a year) and support the Chief Executive and Board, and organisation representative at their well-attended annual week-long conference hosted at various locations across New Zealand annually. Therefore, you will require flexibility for this travel.

What is in it for you.

You will thrive under people-centered leadership in an environment that values your expertise, ideas, and opinions, working within a smaller team that consistently strives for better across everything they do.

Water NZ offers a small team environment in centrally located offices, with a mature approach to flexible working as required.

To Apply

If this sounds like you and you are looking for a fresh change, we can’t wait to hear from you. Please do not delay applications will be reviewed daily, and will close at 3pm on Friday 7th of June.

For further information, and a copy of the full position description please get in touch with Katie Kemp, 021 928 232 or Harleen Verma, 027 326 2129 at Talent.

Only applicants with the right to work in New Zealand should apply for this position.

Apply now

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